Automation consulting for small businesses

Perpetu Flo

We find the work slowing your business down — and build the system that makes it disappear.

Book a free audit See what we build
What we build

Four things we build.
One outcome: your hours back.

Every engagement starts with your real workflow, not a template. Here's what typically comes out the other end.

Client intake & document portals

Replace PDF packets and email attachments with guided web forms your clients actually finish. Conditional questions, save-and-resume, secure uploads — everything lands organized.

Document AI

Systems that read your incoming documents — forms, statements, filings — extract every field, and validate the data before you see it. Organized for your review. Nothing gets entered without your hands on it.

Workflow & follow-up automation

Reminders, chases, and tracking that run themselves. Clients nudged before deadlines, follow-ups sent on time, and a dashboard showing you exactly who still needs to respond.

Websites you own

Modern builds and migrations off recurring-fee platforms. Your site, your data, on hosting that costs about $12 a year — not a monthly bill. Full control to change it yourself.

Not sure which one you need? That's exactly what the free audit answers.

One way to start

Are AI models naming
your competitors instead of you?

A free, 30-second check that fits any business. See whether ChatGPT, Claude, and Google's AI name you when buyers ask for a business like yours — and get a fix plan if they don't.

51%

AI-first search of B2B buyers start research in AI chatbots, not Google

3

Answer limit names a typical AI answer gives. There is no page two.

$0

Free check no card, no trial. One of the ways we start a conversation.

No card. No trial. Takes 30 seconds.

Mention rate

See how often Google, ChatGPT, Claude, and other AI tools name you across the questions your customers actually ask.

Competitor leaderboard

Know exactly who's getting named instead of you and how often — so you know what you're up against.

Fix plan

Specific, data-driven recommendations tied to the gaps found. Not a generic checklist — actual fixes for your business.

Trend tracking

Run it monthly and watch your mention rate climb as the fixes take effect.

The cost of friction

Manual work is silently
taxing your business.

Every copy-paste, every rekeyed invoice, every chased approval compounds daily. Most owners can name the task they hate. Few can say what it costs. The audit answers that.

Why us

We build it.
You own it.

Most automation shops sell retainers and rentals. We sell you a permanent asset. Here's what that means in practice.

Tested before proposed

Before you commit a dollar, we build a working prototype and run it against your real documents and workflows. You see results first. No decks, no promises.

Yours on day one

You own the code, the data, and the hosting. No lock-in, no mandatory retainer, no renting your own tools back from us every month. Hosting typically runs $0–12/year.

Humans stay in control

Our systems organize and accelerate your judgment — never replace it. Nothing touches your books, your clients, or your critical systems without your hands on it.

Local, too. Based in Gwinnett County, Georgia. Happy to meet in person — your office, a coffee shop, wherever the whiteboard is.

How we work

Four phases.
You know what you get at each one.

A repeatable path from "this is slowing us down" to a working system your team owns.

01

Audit

Study how your business actually runs — workflows, bottlenecks, what your team dreads. You get: a written findings document with the three highest-cost processes, quantified.

02

Design

Co-design a blueprint that respects your team and the tools they already use. You get: a scoped plan with fixed pricing per phase. Commit to all of it or none of it.

03

Implement

Build, integrate, and onboard — in weeks, not quarters, with your staff alongside the whole way. You get: a working system, tested against your real work before it counts.

04

Optimize

Tune on your schedule after launch. Optional, not mandatory. You get: everything handed over — code, data, hosting, and the keys. It's yours whether we stay or not.

Start here

Book a free audit.
Find where your hours go.

Thirty minutes. We map your three costliest manual processes and show you what's automatable — with real numbers. No deck, no commitment, no follow-up ambush.

Or email discover@perpetuflo.com directly.